We collect your Personal Data, in particular through forms or when you browse the Site.

Except for certain information strictly necessary for your navigation on the Site, the decision to provide us with your Personal Data is voluntary. The refusal to provide your personal data to HKI.Paris will not lead to any major negative consequences.

If you communicate to HKI.Paris the Personal Data that you have directly or indirectly collected from a person, It is your responsibility to ensure that the data subject has given you permission to share their Personal Data with HKI.Paris and that they are duly informed of this privacy policy.

Your personal data may have been provided directly to HKI.Paris by you (for example when you complete a form available on the Site) or obtained indirectly from third parties by various technological means (including through cookies).

In principle, the processing activities of HKI.Paris do not lead to the collection of sensitive data through the Site or by other means. In the event that HKI.Paris collects and processes sensitive data, it will do so in accordance with legal requirements regarding privacy protection.

1. Through forms

Through the various forms on the Site, the following Personal Data may be collected and processed by HKI.Paris:

Identification data: name, surname, date of birth, postal address, telephone number, email address, country/city of residence;

Browsing data: IP address, internet service provider, type of browser used, operating system, pages of the site visited, date and time of access, or behavioural data relating to the behavioural analysis of actions and choices made;

Information relating to working life: information on university course or the following course, professional experience, employer(s), field of competence and CV.

Each User undertakes to provide only accurate, complete and regularly updated data on his identity, content and information in general. HKI.Paris shall not be held liable in any case for the communication of data that is unlawful or contrary to public policy.

Certain Personal Data must be provided in order to benefit from certain features of the Site (for example, to send you its newsletter, HKI.Paris absolutely needs your email address). In these cases, the refusal to provide such information could result in limiting the User’s access to certain services or features offered by the Site.

Except in these cases, the User is free to provide all or part of his Personal Data.

2. When browsing the Site - Cookies

HKI.Paris informs the User that it deposits tracking technologies such as cookies on its terminal when it navigates the Site.

Cookies are tracers that are placed and/or read, for example when you visit a website and stored in the browser of your terminal. They allow you to recognise your computer’s browser and store information for the duration of the cookie in question.

You will find below the list of cookies used on the Site, their purpose and how to disable them.

Strictly necessary cookies:

These cookies are necessary for the proper functioning of the Site, the use of its most important features and the fluidity of navigation. These include security features, easy access features. These cookies cannot be disabled.

Functional cookies:

These cookies allow us to improve the quality of navigation on the Site, in particular by saving your preferences expressed during the visit to the Site. The information collected through these cookies is anonymous and does not identify you. They cannot be disabled.

Audience measurement cookies:

These cookies are used on the Site to produce anonymous statistics. They allow to recognize the Users, count them and identify how they move around the Site when they use it. This helps to improve the functioning of the Site, for example by ensuring that Users easily find what they are looking for. They can be disabled.

Social media cookies:

When the User uses one of the sharing buttons on the Site, a cookie may be set by the social network concerned in order to share content instantly on the social network. The Site does not block cookies from these third-party sites and has no control over their implementation. You are invited to consult the cookies policy of these social networks for more information.

Cookie management:

You can manage, disable or allow cookies by indicating your choices on the tag manager accessible during its first visit through the cookie banner or accessible here.  Configure my preferences.

The User can also manage his cookies in a global way by changing the settings of his Internet browser following the corresponding link below:

Chrome: https://support.google.com/accounts/answer/61416?hl=en[](https://support.google.com/accounts/answer/61416?hl=en )
Microsoft Edge: https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09
Firefox: https://support.mozilla.org/en/kb/activer-desactiver-cookies
Safari: https://support.apple.com/fr-en/HT1677

The information you provide us by using the Site allows us to manage your access and use of the Site.

In particular, the Personal Data collected during navigation, access and use of the Site are processed to meet the following purposes:

Recruitment management: HKI.Paris processes the Personal Data of candidates who submit their application through the forms available in the «Recruitment» section accessible from the «Contact» section of the Site to process their application.

Management of prospects and customers: HKI.Paris processes the Personal Data of Users who contact it via the forms «New projects», «Other» and «Press requests» available in the «Contact» section to process their request.

Marketing: HKI.Paris processes the Personal Data in order to manage the User’s subscription to the newsletter.

Processing for marketing purposes requires the consent of the User. The latter may at any time unsubscribe from these communications.

The legal bases for processing carried out by HKI.Paris from the Site can only be the following:
the legitimate interests of HKI.Paris do not override the own interests of the Users;
the performance of a contract or pre-contractual measures; or the consent of the User.

When, in application of the Regulations, a processing of Personal Data requires your consent, HKI.Paris ensures that it first obtains said consent.

HKI.Paris is prohibited from processing the Users' Personal Data for purposes other than those initially agreed without first informing them and re-obtaining their consent for the new processing, unless the processing is required or permitted by law, or is in your vital interest.

Configure my preferences

HKI.Paris informs the User that Personal Data is kept only for the time strictly necessary for the purposes pursued as set out above and in accordance with the Regulations. The retention period of your Personal Data varies depending on the type of Personal Data and the purposes of processing.

Your Personal Data is kept for the duration of our contractual and/or pre-contractual relationship. Your data will be archived for the applicable limitation period in France, that is to say for 5 years after the end of our relationship and/or our last contact with you when you are a prospect or a customer.

In the context of recruitment, your Personal Data will be retained 2 (two) years after our last contact if your application was not selected, you can however indicate to us that you do not want us to keep your Personal Data at the end of the recruitment process, in which case your Personal Data will be deleted immediately. Your Personal Data will be kept for the duration of your employment contract if your application is accepted.

Certain Personal Data may be retained (invoices, quotes, assets) for a commercially reasonable period of time for backup, archiving or auditing purposes. The mandatory retention period is ten (10) years for invoices.

Personal data from cookies and tracers will be kept for a period of thirteen (13) months from the date they were collected.

Finally, the Personal Data collected for marketing purposes (newsletter) will be kept - unless you unsubscribe - for a period of three (3) years from the collection or last contact from the User.

In its capacity as data controller, and in accordance with the Regulations, HKI.Paris undertakes to:

Collect the Personal Data only for the strict purposes described above;
Implement all technical and organizational measures to ensure the continued security, confidentiality, integrity, availability and resilience of processing systems and services;
Restrict access to the Users' Personal Data to those duly authorised for this purpose;
Raising awareness and training of its staff in the processing of Personal Data;
Guarantee users all their rights of access, portability, erasure, rectification and opposition for the collection and processing of their data;
Notify the competent supervisory authority of any security breach that poses a high risk to the rights and freedoms of Users within seventy-two (72) hours following the discovery of the breach;
The User is duly informed that he has at any time, in advance, during or following processing, a right of access, copy, rectification, opposition, portability, limitation and deletion of the Personal Data concerning him.

Insofar as the processing of his Personal Data is based on his consent, the User has the right to withdraw this consent at any time.

These rights may be exercised by sending an email to the following address admin@hellohikimori.com or by post to the following address: HKI.Paris, 53 Rue Notre Dame de Nazareth, 75003 Paris; and this subject to providing proof of identity.

In addition, the User whose Personal Data is collected may lodge a complaint with the competent supervisory authority if he considers that his rights have not been respected. For more information, you can consult your rights on the websites of the competent authorities (in France, it is the CNIL).

The competent supervisory authorities are listed at the following link: https://ec.europa.eu/justice/article-29/structure/data-protection-autoritities/index_en.htm.

In the event of fraudulent intrusion into its systems, theft, destruction, loss, alteration, disclosure, unauthorised access or any other malicious act, HKI.Paris undertakes to, if such intrusion creates a high risk for the rights and freedoms of Users, to notify the Parties of (i) the nature of the intrusion, (ii) the likely consequences of the malicious act, (iii) the proposed measures to remedy the malicious act, within seventy-two (72) hours from the knowledge of the intrusion.

The malicious act presenting a significant risk to the rights and freedoms of the Users will be communicated to the competent supervisory authority.

The User’s data is accessible only to persons duly authorised by HKI.Paris for the purposes of management, administration or maintenance of the Site, excluding any commercial use, and, where appropriate, for the purposes of implementing the Users' rights to their data (including the right of access, withdrawal, rectification, opposition, portability, forgetting).

In any case, HKI.Paris asks the third party recipients of the User’s Personal Data to commit themselves to comply with the Regulations.

The site does not target minors under 18 years of age as a public service.

However, if information is collected on a minor under 18 years of age from the Site, the minor’s legal representative must give his prior consent and validate the communication of the Personal Data.

HKI.Paris reserves the right to make any changes to this privacy policy, in particular according to the evolution of the legislation and regulations in force, it being specified that it will duly inform the User.

Date of privacy policy: 07/01/25.